igh Demand Users & Solutions
Today, maintaining the privacy and integrity of healthcare, legal, financial and
other critical documents is extremely important; the United States Federal
Government has found it necessary to enact the Health Insurance and Portability
Accounting Act of 1996 (HIPAA), the Gramm/Leach/Bliley Act and The Fair and
Accurate Credit Transaction Act of 2003 (FACTA).
At Lincoln Archives, we understand the impact these regulations have had. We
stand ready to assist our clients in meeting these requirements by providing
comprehensive medical, legal and business information management services.
Our primary industries served are: medical, legal, financial, general business,
industrial, engineering, transportation, education and government.
Some of Lincoln Archives’ clients are medical institutions with intricate offsite
medical records storage requirements including patient accounting records, medical
charts and x-ray films entrusted to our storage facilities.
Under HIPAA regulations, doctors, pharmacies, hospitals and insurance companies must
ensure the privacy of patient-related records, even when they dispose of them, or
face significant fines.
Lincoln Archives provides secure on-site shredding services for healthcare providers.
In a matter of minutes, confidential materials, from patient charts and invoices
to X-rays and film, are quickly transformed into unrecognizable bits that ensure
patient privacy, and regulatory compliance.
Lincoln’s Document Destruction for healthcare includes regularly scheduled shredding,
at your location, in our mobile shredding trucks as well as, periodic purges of
archived files and media. As soon as documents are destroyed, we issue a Certificate
of Destruction for documented proof of compliance.
New developments in the legal profession have brought to the foreground the need for
law firms to manage and protect their client and administrative records far more
diligently, securely, and cost-effectively than in the past.
Ill-informed or inconsistent practices for saving and disposing of physical and
electronic records can result in information being destroyed prematurely or retained
longer than it should be, increasing your risk of non-compliance. Lincoln Archives
can help you reduce these risks by implementing sound policies, procedures, and
best practices for records retention and destruction - across all media types,
practice areas, and office locations.
We are fortunate to serve important attorneys and law firms. Understanding the
nuances of legal records management and storage is important to our customers.
It is from this experience and through continued feedback that we have retained
and grown our list of satisfied legal document management services clientele.
We can help implement your firm's legally compliant and ethically based records
retention program, tailoring it to the differing requirements of your practice areas.
At Lincoln Archives we are able to deliver solid solutions based on many successful
years serving leading law practices, from sole practitioners to larger firms.
Lincoln Archives’ clients include accounting firms, and financial services
organizations. We have developed a special emphasis on service flexibility and
secure financial data storage for our many offsite financial storage clients.
Departmentalized tracking of information and reports can be created for Lincoln
customers based on their needs.
Other financial institutions are taking increased advantage of our document
conversion technology. We offer paper to electronic image conversions, (digital
imaging services) which can reduce the cost of paper storage.
Lincoln can perform an evaluation of your records storage program and recommend the
best way to manage your data storage, hardcopy record storage, electronic imaging
and film media storage needs in a cost-effective, secure environment.
Financial institutions know all too well the importance of safeguarding customer
information. In the wrong hands, highly sensitive financial data such as social
security numbers, account numbers, balances, credit card numbers and business
information could violate customer privacy or, worse, contribute to identity theft.
Lincoln Archives’ secure on-site shredding solutions help financial services
companies protect customer information and meet today's increasingly rigorous
Lincoln Archives offers wide-ranging off-site business document management and
storage solutions to the corporate records manager. Our client list includes
both small, entrepreneurial enterprises and larger corporations utilizing the
full spectrum of corporate information management services. We customize corporate
records management programs for our clients.
At Lincoln, we know business records management. We develop our service programs
in concert with your current systems, addressing issues from file identification,
classification, and description to records retention policies and scheduled document
destruction. We implement technology and procedures that are guaranteed to ensure
accuracy, efficiency and timeliness.
We work hard every day to build corporate off-site document storage solutions around
the individual needs of corporate records managers. Make the transition to Lincoln
Archives, a business partner that knows just how critical your offsite corporate
document storage, computer data, magnetic media, and other records and information
management programs are.
Our government clients characteristically have unique needs related to computer data
security, contract administration, regulatory compliance, and record classification.
Lincoln Archives knows how to meet these special needs.
Our continuing education, coupled with years of practical experience, has enhanced our
ability to develop effective governmental document storage and records management
solutions including off-site hardcopy documents, computer and electronic data storage,
and digital/electronic imaging.
Lincoln Archives has developed relationships with governmental agencies, municipalities,
and departments; this experience has enabled us to develop effective government document
storage, document destruction and records management programs that can be tailored
specifically for your requirements.
Lincoln Archives, Inc.
The Lincoln Family of Businesses Since 1914
Safe. Secure. Solutions. ™