Protect a Businessâ€¦Even a Home Business.
A business is a business no matter how small. Wherever confidential information is gathered, information needs to be protected.
While may not have the same volume of information as a commerce park, the level of protection needs to be the same if not greater for a small business, including a home business. In fact The 2016 State of SMB Cybersecurity reports â€œonly 14 percent of the companies rate their ability to mitigate cyber risks, vulnerabilities and attacks as highly effectiveâ€ and elaborate on how â€œno business is immune to a cyber-attack or data breach.â€ In order to ensure information is protection we at Lincoln Archives put together a few tips to abide by to provide peace of mind.
Tips for protecting information for a home or small business:
1. Evaluate what personally identifiable information is being collected and what industry, state and/or federal requirements are for protecting that information.
Ensure abidance of all laws and regulations in dealing with confidential documents. Fines now exist in 48 states for a business that doesn't follow requirements and these fine can be up to $100,000. Our CSR Data Breach Protection Services assist with providing understanding of where potential risks may develop from and provide ways to resolve these issues before an attack.
2. Develop digital copies and back-up of physical documents
Itâ€™s not enough to have a physical copy of information anymore. A good practice is to keep digital copies and back-up regularly to have access if a box is damaged, lost, or stolen. Thereâ€™s many ways to back-up oneâ€™s data including cloud-based back-up and tape vaulting. More information on back-up solutions can be found on our Data Storage page.
3. Store information securely off-site according to retention policies
Ensure protection is upheld during storage by storing file boxes in a locked secure environment. Our 24/7 monitored storage vaults are equipped with two alarm system and various protection measures to ensure maximum protection at all-times.
4. Properly destroy after initial retention period is over
Shred documents to prevent unwarranted access. Our NAID AAA Certification in Document destruction results in providing the confidence that documents will be properly shredded based on the highest industry standards.
5. Securely destroy equipment including hard drives, laptops, and even cell phones
Information can be accessed many ways. One of the ways to ensure information is removed even after a hard drive has been â€œwiped-cleanâ€ is to destroy the equipment. Lincoln Archives is also NAID AAA Certified in hard-drive destruction and has the ability to provide that extra step in protection.
Lincoln Archives is the ONLY Family Owned, LOCAL Company providing NAID AAA certified secure document shredding services and is a proud member of Lincoln Family of Companies serving the Western New York Community since 191 4.
by Kathryn Turner