Document Shredding, Storage & Scanning
When it comes to protecting your organization's sensitive information, you need more than just a filing cabinet and a desktop shredder. You need comprehensive document management solutions that ensure your confidential data remains secure throughout its entire lifecycle. At Lincoln Archives, we've been the trusted choice for Buffalo and Western New York businesses since 1993, delivering safe, secure solutions that protect your information from creation to destruction.
Comprehensive Document Management Solutions
Managing documents effectively requires a strategic approach that addresses three critical phases: secure storage, easy access through digitization, and proper destruction when retention periods expire. Our integrated approach means you can rely on one trusted partner for all your document management needs, rather than juggling multiple vendors with varying security standards.
NAID AAA Certified Document Shredding Services
Your confidential documents deserve destruction services that meet the highest industry standards. Our document shredding services are NAID AAA Certified, ensuring complete compliance with regulations like HIPAA, HITECH, FACTA, and the Gramm-Leach-Bliley Act.
Choose from our various affordable options:
On-Site Shredding
Our mobile shredding vehicles come directly to your location, allowing you to witness the destruction process firsthand for maximum peace of mind
Off-Site Shredding
Documents are securely transported to our facility in locked containers, processed in our controlled environment, and accompanied by a Certificate of Destruction
Secure Collection Systems
Stylish, lockable security cabinets placed throughout your facility make it easy for staff to dispose of confidential materials safely
HIPAA Compliant Document Storage
Not every document needs immediate access, but when you do need them, you need them fast. Our secure document storage facility provides HIPAA compliant storage with 24/7/365 access to your account information through our web-based system.
Your documents are protected by multiple security layers:
- Climate-controlled environment with monitoring systems that operate around the clock
- Hardened facility built 16+ feet above street level for flood protection
- Multiple locked security doors, key card access, and comprehensive video surveillance
- Our trusted and insured personnel undergo in-depth background checks and have signed confidentiality agreements
- Barcode tracking system that monitors every container movement with precision accuracy
Digital Document Scanning Solutions
Transform your paper-heavy office into the digital workspace of the future. While most organizations continue experiencing 20-25% annual increases in paper document storage, our digital imaging services help you reverse that trend while improving accessibility and reducing costs.
Our scanning process delivers results:
- Pick-up and Preparation - Documents are collected from your location and prepared for scanning with careful indexing
- Digital Conversion - High-quality scanning creates searchable digital images that eliminate the need for physical file cabinets
- Flexible Storage Options - Choose online server storage, CD/DVD burning, or thumb drive delivery based on your preferences
- Scan on Demand - Convert only specific documents as needed, with files delivered via secure email or FTP
- Easy Retrieval - Keyword searches and indexing systems help authorized personnel quickly locate any document
Why Choose Lincoln Archives for Your Document Management Needs
The Lincoln Family of Businesses has maintained a reputation for excellence since 1914, and we've applied that same commitment to information management since 1993. When you choose Lincoln Archives, you're not just getting services – you're getting a partnership built on trust, security, and reliability.
Our comprehensive approach means your sensitive information remains protected whether it's being stored, accessed, or destroyed. With our 24/7 emergency service line and same-day delivery capabilities, we're always ready when you need us most. Plus, our frequently asked questions page addresses the ten most important questions every organization should ask before choosing an information management partner.
Ready to Protect Your Information?
Don't leave your organization's sensitive documents vulnerable to theft, loss, or regulatory violations. Lincoln Archives provides the comprehensive document management solutions that keep your information protected at every stage of its lifecycle.
Contact Lincoln Archives at (716) 871-7040 or complete the form on this page to discuss your document management needs with our Buffalo-based team and learn how we can customize our services for your organization's specific requirements.
Lincoln Archives–your information Protected! Safe. Secure. Solutions.™
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Ready to protect your organization's sensitive information with professional document security services?
Contact Lincoln Archives at (716) 871-7040 or complete the form on this page to discuss your specific location and service requirements. Our experienced team will develop a customized solution that meets your compliance needs while providing the security and reliability your organization deserves.
Get started today with Western New York's most trusted document security provider.
